Professional Voicemail Greetings for Event Planners
In the event planning world, a missed call is often a missed $5,000 wedding or $10,000 corporate contract. These scripts help you maintain a premium brand image and capture lead details even when you are on-site coordinating a run-of-show or busy with a site visit.
Standard Business Hours (Busy On-Site)
Use this when you are working during the day but cannot answer because you are at a venue or meeting with a vendor.
Hi, you've reached [Your Name] at [Business Name]. I'm currently away from my desk, likely at a site visit or a vendor walkthrough for an upcoming event. Your call is very important to me, so please leave your name, the date of your event, and your estimated guest count. I'll get back to you within two hours to discuss how we can make your celebration perfect. Talk soon!
Tips for this scenario
- -Mentioning 'site visits' shows you are active and in demand.
- -Asking for the event date immediately helps you prioritize the callback based on your calendar.
Common Mistakes to Avoid
Pro Tips
- 1.Always mention your website URL; many clients will go there to look at your portfolio while waiting for a callback.
- 2.Smile while you record your greeting; it sounds cheesy, but callers can actually 'hear' the warmth in your voice.
- 3.Use SkipCalls to handle your calls 24/7 so you never have to worry about a bride-to-be calling a competitor while you're at a rehearsal dinner.
- 4.If you handle high-end corporate events, keep your tone strictly professional; for social events, feel free to be more energetic and 'bubbly'.
- 5.Update your greeting every season to mention current trends or recently completed high-profile events.
Frequently Asked Questions
Should I list my pricing in my voicemail greeting?
It's helpful to mention a 'starting at' price to filter out leads that aren't a fit for your $2,000+ coordination services, saving you time on callbacks.
How often should an event planner update their greeting?
At least four times a year. Your tone and availability change between the summer wedding rush and the Q4 corporate holiday party season.
What if I can't check my voicemail for 8 hours during a wedding?
Your greeting must state this. Tell callers exactly when you will be back (e.g., 'tomorrow morning') so they don't feel ignored.
Is an AI receptionist better than a traditional voicemail?
Yes, especially for planners. Services like SkipCalls can actually book the discovery call for you, meaning the job is halfway sold before you even pick up the phone.
Stop Missing $10,000 Event Bookings While You're On-Site.
Event planners are too busy to answer every call. SkipCalls provides an AI receptionist that answers your phone 24/7, books consultations directly into your calendar, and ensures your clients always hear a professional voice—even in the middle of a wedding reception.
More Resources for Event Planners
After-Hours Guide
Handle calls outside business hours effectively
Business Hours Optimization
Optimize when and how you answer calls
Call Handling Best Practices
Handle every call like a pro from ring to close
Client Retention Scripts
Keep customers coming back with follow-up calls
Communication Checklists
Step-by-step customer communication guides
Complaint Handling Scripts
Turn complaints into loyalty with the right words
Emergency Call Protocol
Triage and handle urgent calls effectively
Lead Response Templates
Follow-up templates that close more jobs
Missed Call Cost Analysis
Calculate the real cost of every missed call
No-Show Follow-Up Templates
Recover missed appointments professionally
Customer Onboarding Checklist
Step-by-step new customer onboarding process
Phone Etiquette
Make great first impressions on every call
Phone Scripts
Ready-to-use call scripts for every scenario
Phone Setup Guide
Configure your business phone system right
Pricing Inquiry Scripts
Handle price questions without losing leads
Review & Referral Scripts
Get more 5-star reviews and referrals
Scheduling Tips
Smart appointment scheduling strategies
Seasonal Call Guide
Plan for peak and slow call seasons
Upselling & Cross-Selling Guide
Increase revenue naturally during service calls