AI Telephony Glossary
Clear explanations of AI phone answering and voice automation terms. Written for small business owners, not technical experts.
AI Solutions
AI Receptionist
An AI Receptionist is an automated phone assistant that uses artificial intelligence to answer calls, speak with customers in a natural voice, answer questions, and schedule appointments 24/7 without human intervention.
Hold-For-You Service
A Hold-For-You service is an AI feature that stays on the phone line during hold music or automated menus. It monitors the call and notifies you only when a live person answers, letting you stay productive while waiting.
AI Technology
Conversational AI
Conversational AI is technology that allows software to understand, process, and respond to human language naturally. In business, it powers AI receptionists that can talk to customers, answer questions, and book appointments just like a human assistant would.
Natural Language Processing (NLP)
Natural Language Processing (NLP) is a type of AI that allows computers to understand, interpret, and respond to human speech naturally. It helps machines recognize the meaning and intent behind words, just like a human receptionist would.
Voice AI
Voice AI is technology that allows computers to understand human speech and respond in a natural, conversational voice. For small businesses, it acts as a digital employee that can answer phones, answer questions, and handle tasks just like a person.
Automation
Business Value
Lead Qualification
Lead qualification is the process of determining if a potential customer is a good fit for your business based on their needs, budget, and timing before you spend time on a sales call or site visit.
Call Analytics
Call analytics is the process of collecting and studying data from phone calls to understand patterns, such as busy times, common customer questions, and missed lead opportunities.
Call Management
After-Hours Answering
After-hours answering is a system that handles incoming phone calls when a business is closed. It ensures customers can get information, book appointments, or leave messages during nights and weekends, preventing them from calling a competitor who answers faster.
Spam Call Filtering
Spam call filtering is a technology that identifies and blocks unwanted telemarketing, robocalls, and fraudulent calls before they reach you. It ensures your business line stays open for real customers while stopping automated disruptions from wasting your time.
Call Transcription
Call transcription is the process of converting an audio recording of a phone call into written text. This allows business owners to read exactly what was discussed during a conversation without having to listen to the entire audio file.
Call Summary
A call summary is a brief, AI-generated overview of a phone conversation. It captures the most important details, such as the caller's name, their reason for calling, and any specific follow-up actions required.
Missed Call Management
Missed call management is a system for tracking and responding to phone calls your business cannot answer immediately. It ensures every caller is greeted and their needs are handled automatically so you do not lose customers to competitors who answer faster.
Voicemail
Voicemail is an electronic system that records and stores audio messages from callers when you are unavailable, allowing you to retrieve and play them back at a later time to respond to inquiries.
Call Recording
Call recording is the process of capturing and storing the audio from phone conversations between your business and your customers. This allows you to playback, review, and analyze interactions later to ensure quality and capture important details you might have missed.
Robocall
A robocall is an automated phone call that delivers a pre-recorded or computer-generated message. These calls use auto-dialing software to reach thousands of people simultaneously for marketing, alerts, or scams, often without a live person on the other end.
Integration
Security & Fraud
Telephony Basics
Call Forwarding
Call forwarding is a phone feature that automatically redirects incoming calls from your business number to a different phone, landline, or an automated service. It ensures callers reach help even when you are busy, away from your desk, or off the clock.
VoIP (Voice over Internet Protocol)
VoIP stands for Voice over Internet Protocol. It is a technology that lets you make and receive phone calls using your internet connection instead of traditional copper phone lines. It turns your voice into digital data that travels over the web.
Call Routing
Call routing is a management system that automatically directs incoming phone calls to the specific person, department, or automated service best suited to handle the request based on pre-set rules like time of day or caller intent.
IVR (Interactive Voice Response)
IVR (Interactive Voice Response) is an automated phone technology that allows callers to interact with a business menu using their voice or keypad. It routes calls to the correct person or provides recorded information without needing a live operator.
Caller ID
Caller ID is a telephony feature that displays the caller's phone number and name on your screen before you answer. It helps you identify who is calling so you can decide whether to pick up or let it go to voicemail.
Voice Technology
AI Voice Cloning
AI Voice Cloning is a technology that uses a small sample of your speech to create a digital version of your voice. This allows an AI to speak any text in your unique tone, accent, and style to handle phone calls automatically.
Text-to-Speech (TTS)
Text-to-Speech (TTS) is a technology that converts written text into spoken audio. For small businesses, it allows AI systems to talk to customers on the phone, read back appointment details, or answer questions without a human being present.
Speech-to-Text (STT)
Speech-to-Text (STT) is a technology that automatically converts spoken language into written text. For small businesses, it allows AI systems to listen to customer calls and instantly create readable transcripts of messages and requests.